Privacy Policy

Last updated: January 9, 2026

1. Introduction

School Conference Go respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.

2. Data We Collect

We collect data necessary to schedule parent-teacher conferences. This includes:

Identity Data: First name, last name.
Contact Data: Email address, telephone number.
Technical Data: Internet protocol (IP) address, browser type and version, time zone setting and location.
Usage Data: Information about how you use our website and services.

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

To facilitate the booking of appointments between parents and teachers.
To send you confirmation emails and reminders about your appointments.
To manage our relationship with you (e.g., notifying you about changes to our terms or privacy policy).

🔒We Never Sell Your Data

School Conference Go does not sell, rent, or trade your personal information to third parties for marketing or advertising purposes.

Your information is used solely for the purpose of scheduling parent-teacher conferences and sending appointment-related communications. We may share data only with service providers who help us operate our platform (such as email delivery services), and they are contractually bound to use your data only for these specific purposes.

4. SMS/Text Messaging Policy

📱 Mobile Phone Number Use

When you provide your mobile phone number and opt-in to receive text messages, your school (the organization whose conference you are registering for) sends you messages through our platform. School Conference Go provides the technology infrastructure, but SMS messages are sent on behalf of and in the name of your child's school.

Note: SMS messages are delivered through ClickSend, a trusted SMS service provider. Messages are sent on behalf of the school you are booking with. Your phone number is processed solely for the purpose of delivering conference-related messages and is not used for marketing purposes.

Types of messages you will receive:

Appointment confirmation texts
Appointment reminder texts (typically 24 hours and 1 hour before your conference)
Schedule change notifications

We Do NOT:

Share your mobile phone number with third parties for marketing or promotional purposes
Sell your phone number to any third party
Send marketing, advertising, or promotional text messages
Use your phone number for any purpose other than conference-related communications

Message Frequency: You will receive approximately 1-3 text messages per conference event you register for.

Message & Data Rates: Standard message and data rates may apply based on your mobile carrier plan.

Opt-Out: You can opt-out of SMS messages at any time by replying STOP to any message. You will receive a confirmation text and will not receive any more messages. You can also contact us to remove your phone number.

Help: Reply HELP to any message for assistance, or contact us at support@schoolconferencego.com.

Your consent to receive SMS is not required as a condition of purchasing any goods or services. Carriers are not liable for delayed or undelivered messages.

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed.

6. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to request access, correction, erasure, restriction, transfer, or to object to processing.

What This Product Does

School Conference Go helps schools run parent-teacher conference scheduling and reminders, making it easy for families to book appointments and for administrators to manage the entire process.

Data We Process

Account Data: Name, email address, role (staff, parent/guardian, admin).
Optional Contact Data: Phone number if SMS reminders are enabled.
Scheduling Data: Time-slot selections, availability, and attendance status.
Conference Context: Teacher names and meeting slot info; student name may be entered only when a school chooses to use it.
Operational Logs: Audit and security logs to prevent abuse and support troubleshooting.

Important Note About Student Data

School Conference Go does not store student information on our servers. We only store teacher directory information, which is public information that schools already make available.

When parents register for conferences, they may optionally enter their child's name for organizational purposes, but this information is not stored in a way that creates student records. We do not maintain student databases, grade information, or any other educational records that would require FERPA compliance.

Our Privacy Practices

We only collect the minimum data necessary to facilitate conference scheduling.
We do not sell, rent, or trade any data to third parties for marketing or advertising purposes.
We contractually limit access to authorized personnel and approved subprocessors that help deliver the service (for example, hosting, email, and SMS providers such as ClickSend).
We support school control: data access is role-based and administrators can export or delete data subject to applicable retention needs.

Security, Retention, and Deletion

Security: Encryption in transit; least-privilege access; monitoring and logging; secure vendor management.
Retention: Customer data is retained only as needed to provide the service and meet contractual or legal requirements.
Deletion: Upon request and subject to school approval, we support deletion of records; after contract end, we delete or de-identify data per the agreement and operational backup cycles.

Questions? Contact us at support@schoolconferencego.com for privacy-related inquiries.